Wedding DJ Client Contact

Wedding DJ work seems really easy from the outside but there’s actually a lot of preparation and work that goes into making sure the night goes really well for the special couple. In this article we’re going to look at why it’s so important to have that first initial phone call with the bride and groom to make sure that everything runs smoothly on the day and give a comprehensive list of the questions that should be asked by the wedding DJ in that initial client contact.

The Right song choice!

Wedding DJ work is very different from other kinds of DJ work where a set can be planned out and it’s very much about the artistry of the DJ. At a wedding it’s really important to choose songs that the crowd are collectively going to enjoy. This can be done two ways: by trying a few tunes out and reading the crowd, or, better still, by getting an idea from the bride and groom prior to the evening. This one big reason why having a zoom or phone call with the bride and groom very shortly after being booked is so important. Whether they realise it or not, most of the time brides and grooms have similar kinds of friends and there is usually very ethnic, socioeconomic, religious, and cultural indicators for what music will be appropriate, enjoyed, and loved on the night. I usually ask the couple to give a playlist or excel spreadsheet of the songs that they think their friends and family are most likely going to love at their wedding. This really helps a lot to make sure things work really quickly.

Wedding DJ Internet onsite

Wedding DJ work in the modern era goes very well with a good internet connection. This means that we can connect to spotify, Tidal, Apple Music, and other streaming services when we need to fulfil those obscure dance floor requests. Of course, it’s always best to bring music on a USB or hard drive but having the streaming service as an option is always great. It’s a good idea to make contact with the venue and get their permission prior to the day. Getting the wifi login credentials working quickly is a strong and safe move. Taking a portable Wifi hub is even better. Some country locations will just be a pain and there will be no internet connect regardless of how much preparation happens but putting in a strong effort prior to get internet onsite makes for a great wedding DJ dancefloor.

Wedding Run Sheet

Wedding DJs should always get their hands of a good run sheet as soon as possible. It’s really important to making sure that everything flows well on the day. Run sheets always go out on the night but at least it gives a target to aim towards on the day. It’s very common for a run sheet to be changing run up to the wedding day so keep making sure you have the most up-to-date wedding run sheet.

Wedding DJ Load-in times

This seems a bit OCD but it’s super critical to make contact with the venue and the manager and the couple and make certain of the load in times. It’s very common for wedding venues to double up as cafes and the musicians and DJ arrive only to find out that they can’t load in because the café is still operating. This can really throw a spanner in the works because sometimes there’s literally not enough time left to setup everything before guests arrive. Demonstrating due diligence in the initial client couple contact means that they know you’re keen to make things run smoothly and if anything goes bad regarding setup times it’s not your fault. Some venues simply don’t think about how much time the wedding DJ needs to setup equipment and make sure it works properly.

Wedding DJ Key songs

On initially contact with the wedding client it’s important to make it clear that the key songs are need at least two weeks prior to the event. This gives enough time to make sure they’re loaded an ready, and because I double up as an acoustic guitarist/singer, it gives time to learn the tunes prior to the wedding day. These are the most critical moments of the wedding day. Any good wedding DJ will make sure those songs are confirmed as early as possible.

Wedding DJ Wireless Microphone

Taking a microphone is really smart move. A wireless microphone is a really strong move because it allows the MC to move around the room while talking and the wedding DJ to announce exit arches and last songs. Often the venue microphones are terrible so bringing a microphones the wedding DJ look extra diligent and keen to please.

Wedding DJ Subwoofer

If the crowd is going to be larger that 80 people it’s a good idea to have a subwoofer. It gives a significant amount of energy to the music and it is much easier to get the dancefloor pumping when the sub is in the mix. The kick and bass are much more present and almost demand that feet on the dancefloor get moving to the music. It is important to remember not to have it up too loud during any background music or dinner breaks. It can be really imposing when it isn’t wanted. The dancefloor will really love the sub.

Party Lights

Wedding DJs know how much the atmosphere of the room gets people dancing. It’s a good idea to make sure the venue knows to turn down the lights once the dancefloor gets kicking and the wedding DJ party lights get turned on. This really makes it more comfortable for the crowd to let go and get into the vibe of the party. On first contact with the couple it’s good to ask if they know of any friends or family that might have medical issues that could be triggered by party lights like strobes or hard hitting sub frequencies. Epilepsy is a common neurological illness that can be triggered by strobe lights so it’s always worth asking the question.

Hopefully this article has helped other wedding DJs and wedding couples to understand the process of dealing with the music service provider on their wedding night. It’s all in the details but experience counts for a lot. For more information about our wedding DJ services please call 0408 300 402 or info@bigthanksband.com.au.

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